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Legal & Privacy notice

Legal Notice

The information on the S2R JU website is subject to the following:

  • a disclaimer;
  • a linking policy;
  • a copyright notice;
  • rules on personal data protection and information on the use of cookies on the website.

1. Disclaimer

The Shift2Rail Joint Undertaking (S2R JU) maintains this website to enhance public access to information about its activities and initiatives. The S2R JU’s goal is to keep this information timely and accurate. If errors are brought to its attention, the S2R JU will do its utmost to correct them as soon as possible.

The S2R JU accepts no responsibility or liability (including, but not limited to, any direct or consequential loss or damage that might occur to you and/or any other third party) arising out of, or in connection with the information on this site, including information relating to the documents it publishes.  The S2R JU cannot be held liable for errors, inaccuracies or inconsistencies with regard to texts available on its website being different from the scientific and administrative documents officially adopted, issued or endorsed by its responsible governance bodies. In case of disagreement between the adopted text and the document made publicly available on the S2R JU’s website, the official text will always prevail.

Information published on the S2R JU’s website:

  • is supposed to reflect the information and state of knowledge available on the date it was adopted or endorsed;
  • is not necessarily comprehensive, complete, accurate or up to date;
  • is not to be interpreted as professional or legal advice (if you need specific advice, you should always consult a suitably qualified professional).

It is the S2R JU’s goal to minimise disruption caused by technical errors. However, some data or information on the S2R JU’s website may have been created or structured in files or formats that are not error-free and the S2R JU cannot guarantee that its service will not be interrupted or otherwise affected by such problems.

The S2R JU accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the S2R JU’s liability in contravention of any requirements laid down in applicable national law nor to exclude its liability for matters which may not be excluded under such law.

2. Linking policy

The S2R JU’s encourages organisations and individuals to create links to its website under the following conditions:

  • links must not be used in a defamatory context;
  • links to the S2R JU’s website should not be displayed in a manner which suggests endorsement of any commercial product or service or of any scientific or administrative output or of the information or text in the context of which it is published;
  • links should not confuse users of the other website as to the source of the content.  The S2R JU should be fully acknowledged as a source or author of the relevant documents;
  • links to the S2R JU’s website should not be displayed alongside advertising.

Some website pages link to other external websites. The S2R JU is not responsible for the content of any pages referred to from its website.  Linking to another website should not be taken as an endorsement by the S2R JU.  Users clicking and visiting another site are subject to the policies applicable to that site.

3. Copyright notice

Copyright © for the entire content of this website unless otherwise stated: the Shift2Rail Joint Undertaking – S2R JU. Re-use is authorised, provided that the S2R JU is acknowledged as the source of the material. For individual documents, the general principle of re-use outlined above may be subject to specific conditions as indicated in individual copyright notices contained therein. Therefore, users are advised to refer to these individual copyright notices.

The S2R JU logo is the exclusive property of the Shift2Rail Joint Undertaking and is registered for the protection of industrial property. Its use is prohibited without the prior written permission of the S2R JU.

4. Usage of the website

a, Personal Data Protection

The Shift2Rail Joint Undertaking is committed to user privacy.  It processes your personal data only for the purposes indicated below.

The policy on the processing of personal data by the Union institutions is based on Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 .

You can browse through the S2R JU website without giving any information about yourself, subject to what is mentioned below regarding logged information and the use of cookies on the S2R JU website. Nonetheless, in some cases, personal information is required in order to provide certain e-services.

In this respect:

  • for each specific e-service, a controller determines the purposes and means of the processing of personal data and ensures the conformity with data protection rules;
  • the S2R JU’s Data Protection Officer,, monitors compliance with the Regulation and advises controllers on fulfilling their obligations (see art. 43 to 45 of the Regulation, Data Protection Officer);
  • for all EU Institutions and Agencies, the European Data Protection Supervisor acts as an independent supervisory authority with regard to the data protection (see art. 52 to 60 of the Regulation, European Data Protection Supervisor)

Handling of data collected by external service providers:

The EU’s General Data Protection Regulation (GDPR) entered into force on 25 May 2018. The Shift2Rail Joint Undertaking (S2R JU) relies on the external service providers 20 Seconds to Midnight ( and Ecorys ( for the registration and management of subscriptions to its newsletter, events, etc. Those service providers are based in Belgium and have updated their data protection policy to ensure that it fully complies with the new GDPR. If you would like to know more about their updated Data Privacy Policy, which explains what personal data they collect from you and how they use it, please visit 20 Seconds to Midnight and Ecorys websites. In addition, processing of personal data by or on behalf of the S2R JU is compliant with the Data Protection Regulation (EU) 2018/1725 with regard to the processing of personal data by the European Union institutions and bodies and aligns with the high standards of data protection provided for in the GDPR.

b, E-services

An e-service on the Shift2Rail Joint Undertaking website aims to improve communication between the website user and the S2R JU.  Below, you will find information on some specific e-services offered on the S2R JU’s website.

  • Online Contact Form: by means of the Contact Form, personal data (email address, name) are collected. If users send us personal information by email, or by filling out a form on our website, that information is used to respond to the messages and to help us to provide the information requested. Unless indicated differently for a specific tool, after answering, the Shift2Rail Joint Undertaking may keep personal data for a maximum of 6 months.
  • e-Subscriptions via the S2R JU website: Please read the S2R JU Privacy notice on Newsletter subscription and related information.
  • Twitter policy: the S2R JU’s Twitter account is managed by the S2R JU Communications Department. The S2R JU issues tweets covering some of the following: press releases, web news stories, or other news content such as the launch of public consultations or official correspondence. Additional Twitter accounts focused on specific themes or areas of work may be maintained by various units. Please note that if you follow @Shift2Rail_JU or any other Twitter account managed by the S2R JU, we will not automatically follow you back. The S2R JU will update and monitor its Twitter account during office hours, Monday to Friday.

c, Cookies and Analytics – how do we use cookies?

  • Session cookies: A session cookie exists only in temporary memory while the user navigates the website. Session cookies are deleted when the user closes the browser.
  • Third-party cookies: the following third-party cookies are used on the S2R JU website:
Google Analytics cookies The S2R JU website uses Google Analytics, a web analytics service provided by Google, Inc. Google analytics cookies are used to collect information about the way visitors use our site. The S2R JU uses this information to compile reports and to help us improve the site. Cookies collect information in an anonymous form, including the number of visitors to the site, where visitors to the site come from and the pages they visit. Compliant with privacy standards, the IP address information is rendered anonymous by means of suppressing part of the IP digit code, preventing storage of the full IP address information.
More info on Google Analytics Terms of Service.
Google Analytics cookies are: _utma, _utmb, _utmc, _utmz
To opt out of being tracked by Google Analytics across all websites visit
YouTube cookies Most videos available on the S2R JU’s website are embedded from its official YouTube channel. YouTube’s privacy-enhanced mode is enabled, which means that YouTube will not store cookie information for playbacks of embedded videos. More info available on YouTube’s embedding videos information page.
Other third-party cookies Cookies from multimedia content player sessions, e.g. Soundcloud for audiocasts or other audio or visual support programmes embedded on the S2R JU website.

How to control cookies?

You can control and/or delete cookies as you wish – for details, see You can delete all cookies that are already on your computer and you can set most browsers to prevent the use of cookies. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

Shift2Rail info Day App

This app allows the S2R JU to access app user’s personal information provided during the registration process. The only data accessible/collected related to individuals are: forename and family name; Email address; function; the company they work for. This  information will only be accessible until December 21st, 2017 and will not be used to any other means as the ones they were provided for, nor will they be further processed. The mobile application will collect only those data that are strictly necessary to perform the lawful functionalities as identified and planned.

Please note that the S2R JU Info Day mobile app is based on the tailor-made mobile app called “Evenium”, which has its own personal data protection Terms and conditions of use and sale.

The S2R JU hereby also underlines that the only means to download the app is to use the Google Play store or the Apple store. They collect personal data according to the privacy policies on their websites.

The S2R JU does not endorse, nor take responsibility for their processing of your personal information.

If you need further information or you wish to exercise your rights as a data subject pursuant to Regulation (EU) 2018/1725, you can contact the S2R JU Data Protection Officer at

Additional information can be found on the EDPS website.

 5. Statement on confidential information

In the area of the Shift2Rail Joint Undertaking’s mission, several specific legal acts provide confidentiality clauses setting out the conditions in which certain documents or information may be disclosed. For certain matters, the legislator has given EU bodies other than the S2R JU (e.g. the Commission or the Member States) the competence to accept/reject confidentiality claims of third parties with regard to the data processed under the specific legal act.